Library Assistant (Late Evening) job in london 2022

Library Assistant (Late Evening) job in london 2022

Library Assistant (Late Evening) job in london 2022

Job details


£26,974 – £30,453 a year

Job type

Full Job Description

The London School of Hygiene & Tropical Medicine is a world-leading centre for research and postgraduate education in public and global health. Our mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.

Library, Archive & Open Research Services is seeking an enthusiastic and innovative individual to staff the Library in the late evenings during term-time and undertake various projects in support of the service. Duties include providing services to users from the Enquiries Desk and undertaking projects relating to Open Research Services. The successful candidate will have proven experience working successfully in a library, and demonstrable knowledge of issues relating to the delivery of library services.

Applicants should have a recognised degree or equivalent qualification. They should possess excellent communication and interpersonal skills and be service oriented. Excellent organisational skills, IT skills, the ability to work as part of a team and to take responsibility are also essential.

The post is part-time, 0.219FTE and permanent. The post holder is required to work 32 weeks/15 weekends during term time, 20.00-23.00 Tuesdays, Wednesdays and Fridays and 16.30-20.00 on alternate weekends (both Saturday and Sunday). They will not usually be required to work during vacations or the Library’s summer hours. The post holder is required to work 16.30-20.00 on the May Bank-Holiday Monday (early May) and the Spring Bank-Holiday Monday (late May). With the exception of Wednesdays, bank holidays and the last weekend before June exams (when both late evening Library Assistants are on duty) the post holder is the sole person on-duty in the Library in the evenings (Security staff are on duty in the building) and is responsible for closing the Library at the appointed time.

The salary will be on the Professional Services scale Grade 3 in the range £26,974-£30,453 pro rata (inclusive of London Weighting). The post will be subject to the LSHTM terms and conditions of service. Annual leave entitlement is 30 working days per year, pro-rata for part-time staff. In addition to this there are discretionary “Wellbeing Days”. Membership of the Pension Scheme is available. The post is based in London.

Applications should be made on-line via our website at Online applications will be accepted by the automated system until 10pm of the closing date. Any queries regarding the application process may be addressed to [email protected].

The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered. An answer to any of the criteria such as “Please see attached CV” will not be considered acceptable.

Further details:
Job Description
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The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer. We believe that when people feel respected and included, they can be more creative, successful, and happier at work. While we have more work to do, we are committed to building an inclusive workplace, a community that everyone feels a part of, which is safe, respectful, supportive and enables all to reach their full potential.




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Library & Special Collections

Job details


£35,000 – £37,000 a year

Job type

Full Job Description

[Applicants will need to be able to demonstrate their right to work in the UK and will be expected to evidence this at the interview stage]


About Al-Furqan Islamic Heritage Foundation

Al-Furqan Islamic Heritage Foundation was established initially with the aim to document and preserve the Islamic written heritage, principally through its work in surveying, imaging, cataloguing, editing, studying and publishing Islamic manuscripts. But, with time, its scope of activity has expanded, and it has become a Foundation, consisting of three centres under one umbrella: 1. The Centre for the Study of Islamic Manuscripts (Manuscript Centre), which deals with studying the Islamic written heritage. 2. The Centre for Compiling the Encyclopaedia of Makkah and Madinah (Makkah and Madinah Centre), which publishes the Encyclopaedia of the two holy cities (Makkah and Madinah), acknowledging their scientific and cultural role throughout history. 3. The Centre for the Study of the Philosophy of Islamic Law (Maqāṣid Centre), which focuses on the study of Māqaṣid (the philosophy of the Islamic law).


About our Library

Al-Furqan’s Main Library in London was established in July 1990, and officially inaugurated on 30 November 1991.

Al-Furqan’s Library is a reference library which contains an in-depth collection of material on the Islamic written heritage. The main aim of the Library is to support academic research in the field of the Islamic written heritage, as well as to provide tools and reference works for academics and students interested in particular in the fields of Islamic manuscript studies.

To this end, the Library has so far collected over 11,000 titles, in more than 16,000 volumes, on a number of subjects.

The Library holds material in all the major Islamic languages, including Arabic, Persian, Turkish, Urdu, Swahili and Gujarati, as well as many European languages, including Russian.


For more details on our London Library, please visit:

London Library


Job Summary / Main Purpose of Job

Organise, Operate, and Supervise the Library at Al-Furqān Islamic Heritage Foundation.

Experience Level:Mid-Senior

Please note that offers for this position are conditional on and subject to us receiving evidence of your right to work in the United Kingdom.


Main Tasks / Primary Requirements and Responsibilities

In order to manage the Library, by developing and implementing strategies to foster continuous improvement of its collections and operations, the main tasks and primary requirements and responsibilities include the following:

1. Look after the Library and its Special Collections, namely:

  • Reference works
  • Quran copies and translations (Special collection)
  • Catalogue collection (Special collection)
  • Sezgin collection (Special collection)
  • Maqasid collection (Special collection)
  • Main collection
  • Journal collection
  • Article collection
  • Uncatalogued books
  • Duplicates and books for exchange
  • Microfilm collection (Special collection)
  • Manuscript digital images (Special collection)
  • Our Publications (Special collection)

2. Organise stages, priorities and deadlines for the inventory of the Physical Library; and, complete the inventory of the full collection

3. Suggest acquisitions for the Library (in particular: catalogues of Islamic manuscripts and relevant reference works), by avoiding acquisition of duplicates or irrelevant items;

4. Follow up the journals ‘subscriptions’;

5. Catalogue the new acquisitions in the system;

6. Catalogue the new gifted books (part of donations or exchanges) in the system;

7. Produce a list of the duplicate items of the Library that are available for exchange;

8. Establish, implement, and supervise the Exchange Scheme of the Library and the Foundation with other relevant institutions;

9. Archive one copy of each of Our New Publication in the Library Office (within ‘Our Publications Collection’), and file the related documents to each one of them in the Publication Master File (hardcopy).

10. Implement and supervise the Free Copies policy and lists;

11. Complete the re-arrangement of the collections and help the library users to identify the content of each collection by adding details to the labels, creating library guide lines, and providing a user-friendly environment within the space of the Library;

12. Update the landing pages’ layout for the Library items on the Website (in cooperation with the staff member in charge of the Website), and in the Portal (in cooperation with the staff member in charge of the Online Database);

13. Plan and supervise the inclusion of Al-Furqān Library in platforms such as: COPAC and WorldCat;

14. Liaise with and answering enquiries from individuals and organizations (often via telephone, e-mail, and website);

15. Help library users and researchers with their queries; and, create and manage user accounts, and upkeep the Library Users Contacts Database;

16. Present and promote the most important Library holdings to the broader public (at local, regional and international levels) and to interested organisations, friends, associates, etc., and maintain good relationships with them;

17. Host visitors and provide information to interested members of the public;

18. Help organising and managing events related to the activities of the Library (i.e. group visits, delegations visits, etc.);

19. Organise thematic book exhibitions for certain visits, events, etc. (such as group visits, delegations visits, etc.); and produce reports and minutes for those events;

20. Take care of the ‘Exhibited Books’ in Our Gallery, and update them as and when needed with the most important Library holdings, depending on the occasions;

21. Prepare and edit material related to the Library for our website and our social media platforms, as well as our newsletter;

22. Prepare and supervise the production of publicity brochures, handouts, leaflets, etc. regarding the Library holdings;

23. Participate in events that represent the activities of the Library outside the Foundation (i.e. Melcom meetings, etc.);

24. Prepare a detailed preliminary budget for the areas of responsibility for the next calendar year, outlining dates, costs and stages of accomplishment for each and every activity;

25. Write reports about the Library activities, as well as an Annual Report and Annual Plan regarding the Library.


Qualifications and Minimum Knowledge, Skills, and Experience Required



Bachelor’s degree – from an accredited university – in Library Science and Information Technology (or equivalent).


Essential requirements:
2 years of library experience, preferably in an academic library;

  • Working knowledge and demonstrated experience in managing integrated library systems, content management systems, and other discovery systems;
  • Experience developing and / or supporting systems and strategies for automated library workflows;
  • Firm understanding of current metadata and cataloguing standards and processes;
  • Experience in managing and implementing library systems and technologies;
  • Good working knowledge of metadata formats and schemas;
  • Experience managing electronic resources, from subscription to integration in discovery layer;
  • Good understanding of the interconnection of systems in a modern library;
  • Familiarity with library technology standards and protocols;
  • Good level of IT skills, including the standard Microsoft Office;
  • Good command of written and oral Arabic and English;
  • Excellent communication skills, both orally and in writing;
  • Knowledge of the following subjects: Islamic studies, manuscript studies, languages and cultures of the MENA regions;
  • Effective problem solving, troubleshooting, planning and organizing work, independently and collaboratively;
  • Demonstrated project management experience (tracking tasks, progress, budgets, timelines, etc.);
  • Adapting to new processes and learning new skills appropriate to library services;
  • Excellent interpersonal, communication and presentation skills; a self-starter / initiative with creative flair; and, ability to work in an accurate and methodical fashion;
  • Creative, strategic and analytical, with organizational skills;
  • Ability to prioritize and plan effectively;
  • Ability to manage multiple projects.


Desirable Requirements

o Knowledge of any other European, South Asian or Central Asian Language.

o Experience working in Digital Humanities projects;

o Project management skills;

o Understanding of websites and basic coding skills (HTML, CSS);


Personal Characteristics

  • Excellent oral and written communication skills;
  • Ability to work independently and as part of a team;
  • Ability to prioritise workload and meet deadlines;
  • Comfortable working with users and face to face interaction;
  • Ability to quickly learn new library technologies;
  • Curiosity towards open source and open science initiatives;
  • Working as part of a small team.


Communications and Working Relationships

a) Supervisor: The Managing Director (frequent contact to provide guidance, work instructions and approvals, as well as to discuss work progress updates and to resolve any library-related issues).

b) Liaison with:

  • Within the Foundation, the position has primary working relationships with the Managing Director and the staff members of the Foundation (frequent contact to coordinate and support activities for the achievement of the Library mission, goals and objectives);
  • Outside the Foundation, the position coordinates, primarily, with the Foundation’s partners and associates (frequent contact to coordinate and support activities for the achievement of the Library mission, goals and objectives).


Operating Environment, Framework, and Boundaries

  • Work is performed in a standard office environment.
  • Some work outside of normal working hours may be required.
  • Must comply with the health, safety, and environment policy of the Foundation, as well as legal regulations applicable to areas of responsibility.
  • A high degree of confidentiality is required.

Working Conditions

  • 35 hours per week (Monday-Friday) excluding lunch breaks (1 hour)
  • Annual leave: 22 working days plus bank holidays

– Salary: £35,000 – £37,000 per annum

How to Apply?

For application, please click the button below.



The applicant should upload a detailed CV and a Motivation Letter.

  • The CV should provide a comprehensive profile of the applicant.
  • The Motivation Letter should include a statement on the reasons for applying to this position, and the interests of the candidate on the activities of the Foundation.


Deadline for Applications

Applications should be submitted latest by Thursday 17th November, 2022.


The Application Process, the Examination Components & the Selection Plan

Review of applications is expected to begin as soon as the deadline for applications is over (i.e. 17th Nov 2022).

Shortlisted applicants will be informed – via email, with reasonable notice in advance – of any required tasks or presentation.

Shortlisted candidates will be called – via email, with reasonable notice in advance – for interviews, which will require their attendance.

Appointment is subject to the receipt of satisfactory references.

Probationary period: six to twelve months.

If you are not contacted within six weeks of your application, consider your application unsuccessful.



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